As an Executive Director, you are continually faced with multiple fires, constant interruption and demands on your time that may seem out of your control. Over the years, I have played with many different apps to help combat these distractions and stay focused on what needs to be accomplished. Here are a few productivity apps at the top of my list:
- Redbooth – This application is a project management tool that allows you to track projects and individual tasks. The beauty of this app is the ability to share with your internal team, but also with external individuals such as your Board members or Committee chairs which allows for improved productivity. The app works on all platforms and syncs nicely as items are added, updated or completed.
- Feedly – This tool allows you to continually monitor the outside world. It takes a bit of time to set up, but once done is an easy way to stay up to date on trends, news and other important topics you wish to follow. I would also recommend adding in your website blogs as a way to track proper postings and to see how the information is being portrayed to the rest of the world.
- Hootsuite – I’ve been a fan for many years. Within one screen, I can see everything that is happening within Twitter, Facebook, LinkedIn and Instagram. A must have for anyone who is trying to follow multiple social media platforms and improve productivity.
- Evernote – The largest filing cabinet in the world for stuff you are not sure what to do with! This app allows you to store, tag and keep information that someday you may need. This is a great place to take notes, store photos, keep track of ideas you wish to pursue in the future.
- Full Contact – This contact management system also has a great plug in that allows you to take a photo of a business cards and have the details automatically transcribed and added to your contact list. This app also syncs with your MS Outlook or Gmail contacts.
- Boomerang for Gmail – Often when you email someone you need a response. This app will track if you received the response and reminds you to follow up if needed. The app will also allow you to control when messages are sent. Never again do you need to let members know you are answering them at 2 am.
- Trip-it for travel. After you make your travel arrangements, just email them to Trip-it and the app will combine them into a full itinerary with links to websites and maps of your destination. A must have for the road warrior.
- Canva – Need a quick graphic? This app is quick and easy to use with tons of templates and free stuff.
- Google Calendar – Not only do I list meetings, but tasks as well. Set the notification system to send you a text message reminder for important items. I also use the location field to enter the place of the meeting as it will bring up a map for navigation if needed.
- Blinklist – As a lifelong learner it is often difficult to keep up. Blinklist will allow you to either listen to or read the highlights of books written on a wide variety of topics. Often, I can listen to a complete book summary driving to the office. Once I’ve completed the “Blink” I can decide if I wish to dive deeper and actually read the entire book.
Knowing my love of technology and new toys, I am sure that many more suggestions will be added to this listing in the days ahead. What are your favorite tools to improve productivity?